Field types give you flexible ways to capture information in forms, whether that’s a simple Yes/No toggle or a dropdown list of materials. With conditional fields, you can add logic so that answers to closed questions automatically guide what comes next. This ensures operatives only see what’s relevant, helping them complete forms quickly and accurately.
Work smarter – Use logic to show only relevant questions, make follow-ups required when needed, and ensure critical information is captured.
Save time – Keep forms short and focused so teams only complete the fields that matter to their task.
Improve accuracy – Remove irrelevant options to reduce errors, minimise confusion, and capture cleaner data.
⚠️ To see conditional fields in action on mobile devices, you will need to have v11.2 of the Onetrace Mobile App
Conditional fields
How to add conditional fields:
Start by selecting the form, either from the library or a project, to add conditional fields
Click on the Edit button on the right-hand side
Go into the section or part of the form where the conditional field is needed
Add a conditional field in three ways by:
Clicking the +Add button in the top left corner
Clicking the (+) button underneath a previous question
Or by clicking on the +Add button at the bottom of a form or section
Add a question or statement as the lead title
Select which option you would like for the conditional to work from; currently there is Yes/No or Pass/Fail
Then select which field will be used to show follow-up form inputs
To add these follow-up questions, select the + Add button underneath the “Show fields if answer is” text
Select which field types you would like the operative on-site to fill out. You currently can’t add further conditional fields under an original conditional question. If you have previous follow-up fields you can drag them into a conditional field by using the dots next to the question.
Add further settings, such a required, or remember the previous entry if needed
Click Save & Publish to add the conditional field to your form
⚠️ At present, conditional branching can only be applied to Yes/No and Pass/Fail question types, with option for a N/A answer.
Form field type options
Field types are different ways to collect information when you build a form, for example, using a toggle for a yes/no question or a dropdown to select materials being used during an inspection or survey.
Field | Description | Example |
New Section | Organise your forms by section to make it easier and more efficient for your operatives to navigate the form on site | For fire doors, sections can be used to break down the exact area of the door where work is being carried out, e.g. hinges or frames |
Conditional | Add additional logic/steps to field(s) based on the answer to the lead question. If conditional questions are not needed, they won’t appear on forms. | Lead question: Does the seal need to be replaced? |
Text | Single or multi-line text option for shorter or longer descriptions | Can be used for descriptive information and comments about the work carried out |
Yes/No | A toggle to select either yes or no | If remedial work needs to be carried out |
Select | A single select option, useful for making sure only a specific option can be added, reducing human error | Adding a fire rating, a list of manufacturers |
Signature | Add a ‘wet’ signature option for your operatives to sign | Signing completed works, accepting the work has been completed and is compliant with the initial brief |
Materials | Choose from the selection of materials added to the project or by default, from the library | When an operative has access to the materials database within the library or the specific materials for the project, the type of material used, quantity/dimensions used during that particular install or survey |
Number | Number only input with decimal place included, letters won’t be allowed | Meter readings, measurements, and gap sizes not related to a material |
Date & Time | Primarily used for past or future times and dates, as Onetrace is auto-stamping for the present work. | Used for surveys that have previously occurred and installs when a maintenance is due in the future. |
Multi-select | Select multiple options from a question or statement | Passing services, where you need to select more than one option, such as water pipe and sprinkler pipe |
Photos | Upload photos of work carried out from a device on site, or take a picture live | For the before and after evidence of work |