Field types give you flexible ways to capture information in forms, whether that’s a simple Yes/No toggle or a dropdown list of materials. With conditional fields, you can add logic so that answers to closed questions automatically guide what comes next. This ensures operatives only see what’s relevant, helping them complete forms quickly and accurately.
Work smarter – Use logic to show only relevant questions, make follow-ups required when needed, and ensure critical information is captured.
Save time – Keep forms short and focused so teams only complete the fields that matter to their task.
Improve accuracy – Remove irrelevant options to reduce errors, minimise confusion, and capture cleaner data.
⚠️ To see conditional fields in action on mobile devices, you will need to have v11.2 of the Onetrace Mobile App
Conditional fields
How to add conditional fields:
Start by selecting the form, either from the library or a project, to add conditional fields
Click on the Edit button on the right-hand side
Go into the section or part of the form where the conditional field is needed
Add a conditional field in three ways by:
Clicking the +Add button in the top left corner
Clicking the (+) button underneath a previous question
Or by clicking on the +Add button at the bottom of a form or section
Add a question or statement as the lead title
Select which option you would like for the conditional to work from; currently, there is Yes/No or Pass/Fail
Then select which field will be used to show follow-up form inputs
To add these follow-up questions, select the + Add button underneath the “Show fields if answer is” text
Select which field types you would like the operative on-site to fill out. You currently can’t add further conditional fields under an original conditional question. If you have previous follow-up fields, you can drag them into a conditional field by using the dots next to the question.
Add further settings, such a required, or remember the previous entry if needed
Click Save & Publish to add the conditional field to your form
⚠️ At present, conditional branching can only be applied to Yes/No and Pass/Fail question types, with an option for a N/A answer.
Form field type options
Field types are different ways to collect information when you build a form, for example, using a toggle for a yes/no question or a dropdown to select materials being used during an inspection or survey.
Field | Description | Example | Job sheets table filter |
New Section | Organise your form by section to make it easier for operatives to find what they need on site. | For fire doors, sections can show exactly where work’s being done—like hinges or frames. |
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Conditional | Add logic to fields so follow-up questions only appear when relevant. | Lead question: Does the seal need replacing? |
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Text | Use single or multi-line text for short notes or longer descriptions. | Add comments or details about the work carried out. |
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Yes/No | A quick toggle to choose yes or no. | Use for remedial work questions. | ✅ |
Select | Let operatives choose one specific option—helps avoid input errors. | Adding a fire rating or manufacturer list. | ✅ |
Signature | Add a signature field so operatives can confirm work completion. | Used when signing off works or confirming compliance with the brief. |
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Materials | Choose materials from the project or library database. | Record material type, quantity, and dimensions used for installs or surveys. |
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Number | Accepts only numbers and decimals—no letters allowed. | For measurements, readings, or gap sizes not tied to materials. | ✅ |
Date & time | Add a date or time for past or future work—Onetrace auto-stamps the present. | For surveys already done or upcoming maintenance tasks. | 💡 Show in jobs sheet table (own column) |
Multi-select | Choose more than one option when needed. | For passing services like water and sprinkler pipes. |
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Photos | Upload or take photos of work directly from site. | For before-and-after records of completed work. |
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