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Get ready for your migration to the new Onetrace experience 🚀

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Written by Onetrace
Updated today

We have spent the last 12 months completely rebuilding the Onetrace system from scratch. Powered by a range of new features, the update will support you in working smarter, faster and better. The best part? It’s completely free!


⚠️ We are retiring Onetrace Classic on the 1st December. Our team are on hand to guide you through the migration, with training and best practices. Migration is free and easy: book yours in today!

Contact Support via email or through the chat window in the bottom right-hand corner of your screen.

How does the migration take place?

On your final day using the classic Onetrace system, your team need to submit all jobs by the end of the day. This is to ensure that all data is synced to the cloud pre-migration from all devices across your organisation.

⚠️ Please Note: All of your jobs, including those marked In Progress, will be migrated to the new system. However, we ask that all operatives submit their jobs to ensure no unsynced changes remain on their mobile devices. Any data that has not been synced to the main database (cloud) will not be transferred.

Download the Onetrace App

💡 You won’t be able to log in to the app above until you’ve completed the migration from Classic.

What’s included in the new Onetrace?

Feature

Timesheets

  • Give operatives with all the information about their schedule, showing them exactly what and where their next projects are.

  • Clock in when they arrive on-site, clock out when they leave. No need to submit timesheets: Onetrace will take care of it for them.

  • GPS Tracking provides you with confidence that your operatives are where they should be when they should be.

Docs & Files

  • Easily request signatures from individuals or your entire team with just a few clicks.

  • Easily track the status of your documents. Know who has viewed, who is pending, & who has signed.

  • Signed documents live securely within your Projects. And using Folders, you can keep all your files organised.

Filters

  • New filters let you segment your data in multiple ways.

  • Select multiple filters, making it easy to find the information you need.

  • With our new option to filter on drawings, you can now easily isolate and view information about specific trades, surveys, and more directly on your drawings.

Timeframes

  • Filter by predefined time periods, or select custom start and end dates.

  • This is available across Timesheets, Productivity, Jobs and Job Sheet data.

  • Combine timeframes with filters to segment your data even deeper.

Site Manager

  • Upload your drawings directly into the Site Manager. Multi-drawing files are automatically split into individual drawings.

  • Create your blocks and levels, then drag and drop each drawing into the right level.

Forms

  • In-form editing lets you easily add, drag and drop fields exactly where you need them, all in one place.

  • With conditional fields, add logic to your forms with further questions or descriptions being shown dependent on the operative's answer.

  • Divide your forms into customisable sections, making it easier to organise your data.

Project Templates

  • Predefine your materials and rates for each project template.

  • Configure your approval settings.

  • Set up your folders for your docs and files to keep your documentation structured and organised across all projects.

Jobs &
Job Sheets

  • ‘Job items’ are now called ‘Job Sheets’.

  • A new global Job Sheets tab allows you to see all your Job Sheets across all your projects

  • You can now assign multiple forms to a job, which allows your operatives to select the form they need for each Job Sheet they carry out.

  • No more asking Onetrace Customer Support to force submit jobs; if you're an account admin, you can now do this directly in your account.

Members
& Teams

  • Working with a large number of operatives? Separate them into teams to make it easier to manage them on-site.

A new mobile experience

  • A new "Home" tab shows operatives their upcoming schedule and lists their most recent Job Sheets, making it easier to carry on from where they left off.

  • Timesheets: Here, operatives can clock in and out and also see their timesheet history.

  • Operatives no longer need to manually press “Refresh”. The app will automatically sync whenever it has a connection.

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