Custom location statuses in Onetrace allow you to categorise and track locations with greater accuracy. With custom names, colours, and icons, you can tailor statuses to match your project workflows and ensure clear communication across teams.
Improved tracking and reporting: Get detailed visibility across projects to prioritise work and identify issues.
Enhanced communication and collaboration: Ensure teams are aligned and informed with clear status labels.
Customisation and flexibility: Define statuses that match each phase of your workflow, such as inspection, maintenance or remedial works.
What are custom location statuses?
Custom Location Statuses let you apply specific status labels to locations or assets within a project. This flexibility enables more granular tracking and better alignment with your organisation’s processes. These labels can be:
Named by you
Assigned a colour and icon
Organised into status groups: Pending, Active, Completed, or Cancelled
For a remediation project, you may need:
Survey phase: Ready for Survey → In Progress → Survey Complete
Implementation phase: In Progress → Inspection → Snagging → Complete
With custom statuses, these workflows are fully supported.
Add custom statuses to your project
How to add custom location statuses to your project:
Select the project you would like to add custom location statuses to.
Navigate to project setup in the top right-hand corner of your screen.
Select Custom Statuses from the dropdown.
Head to the Location Statuses section, where you can:
Edit the name of the status by hovering over the status name and clicking on the three dots.
Delete the status by hovering over the status name and clicking on the three dots. There must be at least one active and one completed status for the system to work; pending and cancelled groups do not require a minimum status.
Rearrange the status by clicking Reorder in the right-hand corner of the location status box, and using the six dots to drag and drop the status to the correct order and click Save Changes.
Choose which group you would like to add a status to, then click the plus button to add the new status.
Enter a name for the status, select an appropriate colour, and icon by clicking into each option.
The name must be longer than 2 characters and no more than 20.
Each status must have a unique name.
Special characters are allowed alongside alphabetical ones.
Up to 10 custom statuses are allowed per project.
Click Save to add the status to your project.