With Onetrace, you can create project-specific QR codes to tag every piece of work completed on-site, making compliance simpler and keeping essential information accessible where it’s needed most.
💡 Each organisation receives a quota of 20,000 QR code links a month. The quota automatically resets at the start of the next billing period.
If the quota is reached in any given month, contact support via the chat window to request more.
Why use QR codes?
QR codes allow contractors to tag on-site work, providing quick access when scanned to all the recorded information about that installation on Onetrace.
If an installation or asset needs to be surveyed, or remedial work is carried out in the future, QR codes can be used to trace and document this activity.
Generate QR codes
How to generate QR codes:
Open Settings from the main navigation panel on the left-hand side of your screen.
Select the QR codes tab.
Click Generate Batch.
Choose the quantity of QR codes from the Quantity dropdown, or enter a custom number if your desired quantity isn’t listed.
Select Generate.
Click Download CSV to save your batch.
⚠️ Using QR Codes Correctly
For optimal functionality, it is essential to download a unique list of QR codes to avoid duplication in your projects. This will help maintain the authenticity of each QR code and prevent any confusion in your ongoing work. Please keep in mind that it is your responsibility to ensure that you and your team use this service properly.
Enable QR Code linking on a form
How to enable QR linking:
Select the Projects tab using the main navigation panel on the left and click the project you need to work on.
Click the Project Setup button.
Select Forms from the dropdown.
Choose the job form you wish to enable the QR Code linking for.
Scroll down and turn on the QR Code switch. Click the circle against 'Make this mandatory' to make it a mandatory field on this particular form.
Responsibilities of your operatives
1. After completing a job onsite, your operatives will stick a QR Code label on the work or wall close to the completed job.
2. Your operative will scan the QR Code against the job sheet on the Onetrace App, linking the code to the completed job in the system.
3. Any future Onetrace user who scans the same QR code will be taken directly to the information of all the work that someone has done previously on that specific pin/location stored within the QR Code on their Onetrace system.
4. For any future job, your operative can scan the QR code using their phone and add additional job forms to the running history of all work someone has done at that specific location.
💡 Example:
After you complete a survey, you can tag the location using a QR code. Your operatives can then scan the QR code when they perform an installation. Scanning the QR code enables them to retrieve all the relevant information.