With Onetrace, you can create QR codes to tag every piece of work completed on-site. This makes compliance straightforward and keeps essential information accessible exactly where it’s needed.
Why use QR codes?
QR codes allow you to tag on-site work, providing instant access to every recorded detail of an installation. If an asset requires monthly or annual surveys—or any future maintenance—you can use QR codes to trace and document every activity. When the next operative scans the code, they'll immediately access the full history and required details.
Quotas and support
Each organisation receives a quota of 20,000 QR code links a month, which resets at the start of your next billing period. If you reach your limit, just contact support via the chat window to request more.
Generate QR codes
How to generate QR codes:
Open Settings from the main navigation panel.
Select the QR codes tab.
Click Generate batch.
Choose your quantity from the dropdown or enter a custom number.
Select Generate.
Click Download CSV to save your batch.
⚠️ Using QR Codes Correctly
Always download a unique list of QR codes to avoid duplication. It’s your responsibility to ensure your team uses this service correctly to maintain data authenticity.
Enable QR Code linking on a form
How to enable QR linking:
Select the Projects tab and click on your project.
Click Project setup.
Select Forms from the dropdown.
Choose the job form you want to edit.
Turn on the QR code switch. You can also select Make this mandatory to ensure the field is completed on-site.
Responsibilities of your operatives
Tagging work: After completing a job, operatives should place a QR code label on or near the work.
Linking data: The operative scans the QR code within the Onetrace app to link the physical label to the digital job sheet.
Accessing history: Any future user who scans that code is taken directly to the full history of work for that specific location.
Updating records: For future jobs, operatives can scan the code to add new job forms to the existing history.
💡 Example:
Use a QR code to tag a location after a survey. When an operative arrives to perform the installation, they simply scan the code to retrieve all the relevant survey details.